Terms and Conditions: Include payment terms in your terms and conditions (or notes) section and remember to mention your terms for late or early payments.Whether you add a note that says, “Thank you for your business” or “Hope to see you again”, this section can help you make a lasting impression. Notes: Many businesses that have been in operation for a long time rely on customer loyalty, so adding personal touches can go a long way.Billing rate: Depending on the product or service you provide, you may want to bill by hours, quantity, or even a flat rate-look for a tool that gives you flexibility to bill whichever way your business needs.For example, if you’re a math tutor, you may want to say something like “Tutored Jack in Algebra for midterm exams – 1 hour.” Being clear and descriptive lets your client know what the invoice template is for, and that can save you time in follow-up questions. Service Date: Including a service date on your invoice template is optional, but if you decide to note it, this would be the date you performed the service.Service details: Be as clear as possible when describing the product or service you’re providing on your invoice template. You should generally include the following: You also want to be as transparent as possible when billing a client, making sure to specify not only your rates and applicable tax, but also the terms for payments. If the work you did was extensive or stretched beyond a month or two, you may want to track relevant details using an Excel sheet. Tips for using the sample invoice templateĪn invoice format that allows you to supply as much information about the products or services provided will help you avoid any potential delays in getting paid. In a recent study, 79% of PayPal invoices are paid within one day of sending the invoice 2. PayPal Invoicing can get businesses paid fast. Send invoices on the go with the PayPal Business app.Accept payments from 200+ markets around the globe.Accept partial payments or enable tipping.Track status, view history, and send reminders for unpaid invoices.Send invoices to up to 1,000 customers at once.Save invoice templates, items, and contact details for quick entry.You can access more invoicing features with PayPal Invoicing. And if you’re sending internationally, we’ll automatically display the invoice date in the proper format for your customer. With PayPal Invoicing Template we’ll automatically help you calculate the due date for your freelance invoices. Plus, our sample invoice can help your business look more professional to customers. That’s because a seamless billing experience can give you a better chance of increasing repeat customers. Get paid: With PayPal Invoicing, your clients will automatically have the option to pay you online using their credit or debit card, PayPal account, or PayPal Credit 1Īs a business owner, you want to make it easy for your customers to pay you.If you’re using PayPal Invoicing, you can simply click ‘Send’ to have PayPal send your invoice or you can select “Share link myself” to share the invoice link in your own email, text, or chat message. Send: If you’re emailing your invoice, make sure to include a clear, descriptive, and accurate subject line.Preview the template: Before you send, preview the service invoice to see what your customers will receive.And, use this date format to solve for international differences: Month (spelled out), date, year. Payment terms, and due date line up: If your payment terms are 30 days, then the due date should be exactly 30 days from your invoice date. Invoice date: This should be the day you sent the bill, not the day you created it. So, when Jane Doe (customer number 25) hires you for another project-the fifth one this year-you could list that on the service invoice as #25-0005. (You don’t want your clients, or your team, to refer to invoice #492485720934.) You can work around this by breaking your invoice number into multiple parts, like using a unique client number with a variable project number. But that may not be intuitive and can quickly become a mouthful. If you're using a Microsoft Excel sheet as a ledger, you may find that the simplest is chronological-use the next number in the numerical series.
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